What is Payroll?
A company’s financial list of the salaries, wages, bonuses, net pay, and deductions of their employees is called Payroll OR in other words within a company, payroll is the combination of all of the financial records of their employees’ salaries, wages, bonuses and deductions…
Payroll Definition in Short: A sum of amount that a company does pay to its employees for doing their job in a organization.
Payroll definition can’t be complete without given description of gross payments, gross deductions and actual net payout to an employee in a calendar date and noted that these Payments and Deductions can calculate according to rules and laws which may be differ organization – organization and state to State.
An important part of financial accounting
Payroll is essential to a company’s financial accounting for many reasons.
In accounting, payroll is important because payrolls (and payroll taxes) greatly affect the net income of most companies. Payroll is also often subject to numerous laws and regulations that companies need to cooperate with.
Of course, payroll is also incredibly important to its recipients: the employees of a company. Employee morale can be negatively affected by errors and irregularities in payroll, so an organization must distribute payroll in an appropriate and precise manner.
It is critical that every employee receives their pay accurately and with the correct withholdings and deductions, and for an organization to guarantee that all of these withholdings and deductions are submitted in an appropriate manner to the correct entities. This may include salary payments, paycheck deductions and tax withholdings.
Mainly A Payroll Management Module includes –
Organization Management
Payroll Management
Employee Help Desk
Performance Management
Leave & Loan
Recruitment & Training
PF, ESI, TDS, Statutory compliances
Appraisal & Career Mgmt.
Reimbursement
Employee Self Service
Attendance Processing
Arrear & Bonus
Retirement
Final Settlement …. more
FUNCTIONALITY OVERVIEW – PAYROLL |
Features Utilities |
User Definable Earnings / Deductions with multiple |
Payment units |
Cost Center, Designation & Grade wise Salary Inputs |
Employee Master |
Auto Number Generation |
Formula Inputs |
Attendance & Leave, Over Time Details |
Loan / Insurance details |
PF Register, ESI register |
Income Tax (TDS) & e-TDS |
JV Passing, Reconciliation |
email – Salary slip |
Employee Reporting Hierarchy |
Input Wizard & Simulation Process |
Screen wise User Editable Help |
Arrears Computation |
Bonus Computation |
Final Settlement / Gratuity |
Leave Encashment |
Reimbursements |
Comprehensive Income Tax |
Data Ownership (user wise) |
Locking of Pay Process |
Locking of Inputs |
Backup and Restore |
Import Data From Excel & Export to Excel |
Recruitment, Appraisal & Training |
Reports |
Monthly pay slips |
Monthly salary report |
Salary disbursement sheet & Journal Voucher |
Bank covering letter |
Leave statement |
Outstanding loans |
Arrears salary statement |
Bonus statement |
Statutory forms & returns |
Monthly ESI statement |
Provident fund report |
Monthly journal reports |
Form 3A, ESI Form 6 & 7 |
Form 16 & Form 24 |
Graphical & other MIS reports |
Highlights |
User Definable Pay Periods – (Monthly, Weekly etc.) |
Any number of Payment Processes can be defined |
(Overtime payments, Reimbursements etc.) |
User definable Pay slip format & Separate Pay-Slips |
for the defined payment process |
User can modify the computation formula |
Supplementary payments |
History of employee information and pay structure |
Generates Cash / Bank advice statements |
Extensive covering of all the tax rules related to TDS |
Leave details and Leave register |
Loan details and maintains current balances |
Utility for bulk loan issue |
Easily integrated with Attendance recording systems |
User definable custom reporting and querying facility |
Electronic bank transfer |
Pay slip Mailing |
Customizable for any future changes in pay structure |
e-TDS |
Form 3A -DBF conversion |
Declaration forms for ESI and PF |
CTC Statement |
ESI & PF challan |
Custom Query Builder for Report |
Multiple Group creation for PF, ESI & Tax |
Multi User creation & Privileges |
Attendance Processing System |